Information Needed for a PEO Evaluation & Underwriting Review
Getting Started is Easier Than You Think
One of the most common concerns we hear from organizations considering a PEO evaluation is:
"What information do you need from us, and how difficult is it to obtain?"
The good news is that most of the information needed for an accurate evaluation already exists within your current PEO platform. While some providers make certain reports easier to access than others, our team will guide you through the process and help identify exactly what is needed.
In most cases, gathering the necessary information takes less time than organizations expect and allows us to provide meaningful recommendations regarding employee benefits, payroll, workers' compensation, HR technology, and overall workforce strategy.
Why We Request This Information
The purpose of collecting these documents is not to create additional work for your team.
Rather, it allows us to:
- Accurately compare alternatives
- Evaluate current costs and pricing structures
- Review benefit plan designs
- Analyze workers' compensation exposure
- Identify operational improvements
- Ensure underwriting accuracy
- Deliver meaningful recommendations instead of estimates
Information Typically Requested
Employee Census
The employee census serves as the foundation for most underwriting reviews.
Typically includes:
- Employee name or identifier
- Date of birth
- Gender
- ZIP code
- Hire date
- Coverage elections
- Dependent information (if enrolled)
Many PEOs provide census reporting directly through their administrative portal.
Important: Dependent information is often one of the most important components of underwriting and may require a separate report depending on the platform.
Dependent Census
For organizations enrolled in medical benefits through a PEO, dependent information is often necessary to obtain accurate alternative pricing.
This report typically includes:
- Employee dependents
- Date of birth
- Relationship type
- Coverage tier
Some PEOs make dependent census information readily available, while others require assistance from their service team.
Our consultants can help determine what is available and how to request it.
Current Benefits Invoice
Current benefit invoices help us understand:
- Current carrier arrangements
- Employer contributions
- Employee contributions
- Enrollment counts
This information allows us to compare your current costs against alternative solutions while accounting for your existing employer contribution strategy, ensuring an accurate apples-to-apples financial comparison.
PEO Administrative Invoice
Your PEO administrative invoice helps us evaluate:
- Administrative fees
- PEPM charges
- Payroll-based fees
- Additional service charges
- Cost allocation structure
This is one of the most important documents when reviewing the overall value and cost effectiveness of a PEO arrangement.
Workers' Compensation Information
Workers' compensation costs can represent a significant portion of total PEO expenses.
To properly evaluate alternatives, we typically request:
Workers' Compensation Loss Runs
Loss runs provide underwriting carriers with a historical view of claims activity.
Typically requested:
- 3-year loss runs
- 5-year loss runs (when available)
If no claims have occurred, carriers will often accept a:
No Loss Letter
A simple statement from the current provider confirming no reported workers' compensation claims during the requested period.
Current & Prior Renewal Documentation
Current Year PDF Renewal
Renewal information helps us understand:
- Historical pricing trends
- Rate increases
- Plan design changes
- Contribution strategy changes
- Market movement
A recent renewal document is required if a renewal is within 90-days.
Ready to Begin?
Whether you're evaluating your current PEO relationship, exploring alternative employee benefits strategies, reviewing HR technology, or simply looking for a second opinion, our team can help guide the process from start to finish.